An equipment schedule is the master list of all equipment items required for the facility, typically including quantities, key dimensions, footprint, servicing clearances, utilities, and performance notes. It is used to coordinate layouts, support budgeting and procurement, and ensure the design team integrates equipment correctly from design development through construction.

The footprint is the physical floor area an equipment item occupies, including any minimum safe-use zone required around it. Footprints are critical for realistic space planning—especially in gyms, recovery suites and compact treatment environments—so circulation, accessibility and user comfort are maintained without overcrowding.

Servicing clearances are the access zones required to install, inspect, maintain or replace equipment. These clearances often differ from user clearances. Coordinating them early prevents costly clashes with walls, joinery, ceilings and plant rooms, and ensures long-term operational reliability and safe maintenance access.

Utilities requirements define what each equipment item needs to function—such as electrical load, water supply, drainage, ventilation, data connections and control interfaces. Documenting utilities early helps engineers size systems properly, reduces late changes, and supports accurate tender pricing and contractor coordination.

MEP coordination ensures mechanical, electrical and plumbing design supports the actual equipment requirements. This may include heat loads, ventilation rates, drainage falls, humidity control, plant access and maintenance routes. Strong MEP coordination is particularly critical for thermal suites, wet areas and technology-enabled recovery modalities.

Performance criteria are the measurable requirements an item must meet—such as temperature range, capacity, durability rating, acoustic performance, hygiene considerations, or control system functionality. Clear performance criteria allow suppliers to propose compliant alternatives and enable fair comparisons during procurement.

A comparison matrix is a structured way to evaluate equipment options against consistent criteria—dimensions, performance, warranties, lead times, service support, operating costs and aesthetics. It supports informed selection decisions and helps clients balance budget, reliability and brand positioning without relying solely on supplier marketing.

Budget allowances are placeholder sums used early when selections are not final; final specification is the confirmed equipment set with defined technical requirements. Clear separation avoids procurement confusion and helps cost consultants price accurately while the design team progressively locks decisions during design development.

Lead time is the duration from ordering to delivery/installation. Procurement strategy defines how equipment will be purchased—client direct, contractor, or specialist supplier package. Documenting lead times and procurement routes early helps the programme, sequencing and site logistics, reducing delays during fit-out and commissioning.